Funding Opportunities: P-12: NYSED


School Emergency Response to Violence (SERV Project) Hurricane Sandy Disruption Grants Application


Request in PDF (543 KB) | Application in Word Word document icon (498 KB)

Objective of the project

Hurricane Sandy, which struck New York on October 29, 2012, had significant impacts on school districts and BOCES in Southern New York and Long Island. More than 175 schools were in the storm surge area, causing massive damage to many facilities. SERV project funds are intended to provide education-related services to LEAs in which the learning environment has been disrupted as a direct result of Hurricane Sandy. Costs funded by the project must be in addition to costs that would have been incurred in the absence of Hurricane Sandy. Only permitted activities listed will be funded to restore a sense of safety and security and help students and LEAs respond to the displacement of facilities due to the storm. These services may include assessments, referrals and mental health services; rental of space to replace damaged buildings; emergency transportation; temporary security measures; and overtime pay for teachers, counsellors, law enforcement and security officers and other staff.
Project funding source United States Department of Education – Project SERV (School Emergency Response to Violence) under the Drug-Free Schools and Communities Act.

Project repayment period

Reimbursement expenses must occur during the project period of October 29, 2012 to June 30, 2013. The final expense report and NYS standard voucher must be submitted no later than July 30, 2013.


  1. Public school districts that have suffered damage and/or educational disruption in counties declared eligible for FEMA public assistance outside of New York City, including Nassau, Orange, Putnam, Rockland counties, Suffolk, Sullivan, Ulster and Westchester. See Attachment 1 and Attachment 2.
    • Disruption to education is defined as relocation of facilities due to storm, changes or additions to transportation requirements, disruption of educational services requiring staffing or additional hours of instruction, counseling or security, or physical damage requiring temporary security costs to protect the learning environment.
  2. School districts must file a damage assessment survey with the Office of School Operations – Facilities Management by 5/15/13. If your district has not done so, it must do so before submitting your nomination. (to see: Please contact Carl Thurnau, Facilities Planning Coordinator, at 518-474-3906 with any questions or concerns regarding this RFI. Please email completed forms to [email protected]

Allocation basis

Project funds will be awarded based on the severity of the education disruption related to Hurricane Sandy and the fiscal capacity and educational needs of the requesting district. Applicants will be ranked based on their documented costs as a percentage of total District General Fund Expenditures (TGFE), as an indicator of the fiscal impact of the storm. Districts will then be stratified into three weighted impact bands (0-0.25%, 0.25-1.0% or greater than 1.0% of TGFE). Districts will then be eligible for reimbursement of their costs, based on the resource category of need they fall into, the Ministry’s standard analytical framework for fiscal capacity. See Attachment 3. Funds will be allocated to the most needed resource categories first and to those with the highest damage percentage, until the funds are exhausted. No scholarship will represent more than 10% of the total grant funds available.

Application requirements School districts must apply to SED to receive funds under this program. The application includes a cover sheet (see Attachment 4 in the grant application document), a narrative of the program (See Attachment 5 in the grant application document) and a calculation sheet of eligible costs (see Attachment 6 in the grant application document.) Applications must be certified and submitted by the Chief Administrator.
Presentation of the request

Applications should be submitted electronically to [email protected] by 2013-05-15.
A paper copy with original signature must be postmarked by 05/15/2013 and mailed to:

New York State Department of Education
Office of Education Management Services
Room 876 EBA
Albany, NY 12234
Attention: SERV Project Application

date posted

April 12,2013

Last update:
May 10, 2013


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